Afterschool Program
Management Made Simple
Track attendance, collect payments, manage enrichment activities, and keep parents informed, all from one platform built for Early Childhood through High School extended day programs.
The Activity Tracker
One shared view of every enrichment class, drop-in session, private lesson, and tutoring appointment. Managers run the program; parents always know what their kids are doing.
Early Childhood through High School level schools looking to better manage afterschool activities.
If your school runs enrichment classes, private music lessons, academic tutoring, and drop-in extended day, and you need one place to schedule, track attendance, and bill families for all of it, this is built for you.
Enrichment seasons
Fall, winter, and spring terms with registration windows, capacity limits, and grade ranges.
Lessons & tutoring
Private or small-group sessions with instructor-run attendance and per-session billing.
Extended day
PIN-based kiosk check-in/out, authorized pickup invitations, and per-minute billing.
For managers
Every activity, every season, at a glance.
The school year on one timeline: the fall and winter enrichment seasons, a Thanksgiving camp, the spring season already open for registration, and every no-school day, against the drop-in year that runs underneath them all. Open registration, start a season, or complete one with a click. Enrollments close, attendance is finalized, and the school-day schedule updates on its own. Activities, seasons, holidays, and school settings live in the same place.
For parents
Your family's week, in one place.
Parents see every class, lesson, and extended-day session for every child on one screen, with clear status, upcoming dates, and room numbers. No more digging through emails to figure out where the kids are supposed to be. Smart tracking seamlessly transitions from drop-in to enrichment, so the same minute is never billed twice. Parents also manage PINs and see attendance history and billing details in the same portal.
For afterschool staff
Every student, every activity, at a glance.
Run the front desk from a fast, tap-to-sign-in kiosk: pick a grade, tap a name, and siblings sign in or out together. Each check-in confirms the child's activities for that day, with time, room, and instructor, plus when extended day care closes. Live status shows who's on campus right now, and each school chooses PIN or name-based check-in per grade level. Every tap flows straight into attendance, rosters, and billing. No clipboards, no spreadsheets.
For instructors
Your classes, your families, one login.
Enrichment teachers, tutors, and music instructors get their own portal: the roster for each class they teach, attendance for each session, and a monthly summary of lessons taught. Email a class's families in one step, with the reply coming straight back to you, for a sick day, a pickup change, or something to bring. Lessons and tutoring can bill per attended session: mark a student present, from the portal or from the Present and Absent buttons in your reminder email, and the family's charge follows. Your photo and bio appear on the school's public catalog beside each class, with its description, schedule, and open seats.
For the business office
From sign-in to paid invoice, automatically.
Monthly billing is generated straight from actual attendance: per-minute drop-in time, flat-fee classes, and lessons, with family discounts and prorations applied. Invoices charge automatically against a saved bank account or go out by email with a payment link. A reconciliation statement shows gross, platform fee, and net for every period, matched to the exact bank deposit, and year-end tax statements go to families in one click. Every sales category carries your school's own GL code, so drop-in care, enrichment, lessons, and camps post to the right account on every accounting report and export.
See how every payment reaches your school's own bank.A Comprehensive Solution
A complete toolkit for managing your afterschool program
Kiosk Check-In/Out
Parents and students check in and out via a simple PIN or name-based kiosk.
Automated Billing
Billable time is calculated automatically with configurable non-billable school hours. Monthly invoicing through Stripe with email and SMS notifications, with per-guardian preferences.
Activity & Enrollment Management
Manage enrichment programs, lessons, tutoring, and drop-in care. Parents enroll online, see schedules, and track capacity in real time.
Instructor Tools
Instructors see their assigned rosters by activity, take session attendance (present, late, absent, excused), and get a dashboard of today's sessions and student counts.
Multi-Campus Support
Each school gets its own branded subdomain with isolated data, custom logos, and per-campus settings. One platform, many schools.
SIS Integration & Import
Import student rosters via OneRoster CSV, the Blackbaud SKY API, or a family CSV from any school information system, including Veracross. Keep your data in sync with your school information system.
Reporting & Audit Trail
Attendance, billing, enrollment, and daily log reports with CSV export. Full audit trail of every change for compliance and accountability.
Security & Student Privacy
Built for student privacy: records are handled under FERPA-aligned controls with role-based access and per-school data isolation. Payments run on Stripe, a PCI-DSS Level 1 processor.
See it on your own program.
A short walkthrough with a real season, real attendance, and real invoices.
Book a demo